||This is a temporary contract until May 2018.
Performs accounts payable operating procedures and processes to ensure accurate, timely, and complete processing of all accounts payable transactions as well as coding to the general ledger.
Enforces policies and procedures related to accounts payable, purchasing, and travel and entertainment expense. Ensures proper approvals and account coding are included on all payments to be processed.
Audits, approves, and request corrections of employee expense reports as needed.
Sorts and distributes incoming mail, including mail received via the shared mailboxes.
Prioritize invoices according to cash discount potential and payment terms.
Processes manual check requests.
Matches invoices to checks and distribute checks accordingly.
Maintains supplier data by setting up new suppliers, adding new pay sites, inactivating unused sites, updating ACH/EFT data.
Obtains W-9s and W-8 BENs, updates 1099 defaults and other 1099 maintenance or local equivalent.
Response to vendor, auditors, and internal customer inquiries.
Reconciles vendor statements, researches, and corrects discrepancies.
Assists in month end closing.
Maintains files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Comply with process controls outlined in narratives to meet Sarbanes-Oxley internal controls objectives. Alert management to any discrepancies between written processes and current procedures, so that written procedures can be updated.
Performs other work-related duties as assigned. Minimal travel may be required (up to 25%).
Moderate knowledge of techniques in accounts payable is preferred.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), voice mail and related accounting packages; with Oracle Financial experience preferred.
Ability to organize and prioritize work to meet deadlines in a fast paced environment is essential. Effective presentation, documentation and interpersonal skills with a team-oriented approach.
Able to communicate effectively with internal and external parties and resolve issues diplomatically. Strong work ethics, professional attitude and reliability.
Strong problem solving skills, research and resolution skills, data analysis and multi-tasking skills.
Index Recruitment is acting as an Employment Business in relation to this vacancy.
"Due to the high volume of applications we currently receive, we are unable to respond to all candidates. If you do not hear from a Consultant within 5 working days unfortunately you have been unsuccessful on this occasion".